Panopto and Zoom

Before you begin, make sure your Blackboard course is setup for Panopto and you have a licensed Zoom account.

You've recorded a Zoom meeting and now it's time to share that meeting with students in your course. Each course in Blackboard has a limited amount of space (2GB) and this space can be used up very quickly if you upload Zoom recordings directly into your Blackboard course. Because of this space limitation and because Blackboard isn't setup to be a video platform, you should use Panopto to store and share your Zoom recordings. Panopto has unlimited space, automatic permissions, viewing statistics, and many more video-specific features.

We are working on setting up automatic synchronization between Zoom and Panopto - but for now uploading your recording can be accomplished in a few simple steps.

The first step before you upload your Zoom recordings into Panopto is to locate them. There are two ways to record in Zoom: Local and Cloud. There can be advantages to each recording method, but in general local recording yields higher quality videos but takes up space on your hard drive. The two methods of Zoom recording store files in different places.

Find your Local Zoom Recordings

If you need information about local Zoom recording, there's an extensive article here. The most important thing to remember about local Zoom recordings is that, after the meeting ends, you need to let Zoom convert the local recording into files that you can use. You will see a small window during this process:

Do not close this window. Once the conversion process is complete, the folder containing the recording files will open.

For reference, this folder is located in a Zoom folder inside your Documents folder by default:

PC: C:\Users\User Name\Documents\Zoom
Mac: /Users/User Name/Documents/Zoom

By default, Zoom local recordings generate 2 or 3 different files:

zoom_0.mp4 - This file contains audio and video. This is the file you should upload to Panopto.
audio_only.m4a - This file contains only audio and is not needed.
playback.m3u - This is a playlist file and can be ignored.

Depending on your computer's settings, you might not see the file extensions, but look for the file called zoom_0. This file will also be the largest file in size.
 

Find your Cloud Zoom Recordings

If you need information about cloud Zoom recording, start with this article, which describes the process in general.  This second article is all about managing your existing cloud recordings, and includes important information on how to find the file we need to upload into Panopto.

The goal is to end up with a video file that we can upload to Panopto.

The first step is to login to your Zoom account in a browser. The process differs slightly depending on your school. Some users may log into zoom.us, some to wse.zoom.us, or some to jh.zoom.us. You should know your login address because it's where you setup meetings and change Zoom profile settings.

After logging in, choose Recordings from the left hand menu. The default tab will show cloud recordings.

Next, click on the recording you want to download and transfer into Panopto.

You will see a screen like this:

Zoom Cloud Recording - Download Files

Depending on your settings, you may ony have 2 files, or you may even have more than 3. Reading the description of the various downloadable files should tell you which is the right one.

Hover over this file with your mouse and click on the download icon. Remember where this file is saved to on your computer (usually Downloads).

The downloaded file will be an .mp4 file and have a long filename, something like: GMT[date]-[Meeting_Name]-_640x360.mp4


Move your Zoom recording into Panopto

Once you have the video file from Zoom, either by locating in on your computer or downloading it from the cloud, the next step is to upload it to Panopto.

To get started, login to Blackboard and choose your course.

Look on the course menu to the left and click on the link called Panopto Recordings:

Panopto Recordings Button in Blackboard

Next, click on the Create button and choose Upload Media:

Panopto Upload Media Button

At this point, you can verify that the upload folder is correct and then either drag the video files from finder/explorer or click inside the upload window to open a dialogue box and browse for the files. You can drag multiple files inside the upload window at once.

Panopto Upload Media Window

The upload window will show you the progress of your uploads and let you know when it's OK to close the window. If you close the upload window before the upload completes, you will have to try again.

After uploading, it is a good idea to rename your recordings to something more meaningful than zoom_0. Renaming files in Panopto is easy. When viewing the list of files in your course's folder, hove the mouse over the files to rename and click on Settings.

Panopto Settings Button

The name is the first setting. Click on Edit, enter the new name, and click on Save.

Panopto Edit Name

Depending on the length of your recording, it will be ready for students to view in approximately 15 minutes. Because you uploaded it to your course folder, no further permission settings are needed. And because the recording is now a Panopto recording, all the features of Panopto are available: Editing, Statistics, Search Indexing, Automatic Speech Recognition, etc. If you need help linking  this recording into your course, or with any of the more advanced features, return to the Panopto Information Hub.