Teaching Remotely

(Rev. date: October 01, 2020 - 5:09pm)
CER-site-icon_support%404x

This page describes resources to help instructors continue to facilitate their courses online. Below are resources and a FAQ (Frequently Asked Questions) for JHU faculty who teach residential students in KSAS and WSE.

Begin by reviewing the resources on this page to consider how you will continue to teach remotely. You can contact the Center for Educational Resources (cerweb@jhu.edu) to discuss options or learn more about the resources below.  An MS Teams site also exists for faculty to share strategies they are using to teach remotely.  Instructions for joining the Teams community are available but you will need your JHED login to access them.

Please refer to the following site about JHU's policies on continuing instruction during this time:

Keep Teaching @ JHU

Information for students

The following page can be shared with your students to prepare them for your class taught remotely:

Students: Preparing to Take Courses Remotely

First Step

Activate your Blackboard course if you haven't already (PDF Instructions: Making your Course Available in Bb). Students know to go to Blackboard for course information, and they will check there for course updates. Whichever tools you use, be sure to communicate your plans to students and use Blackboard as the central hub of communication. 

An extensive list of Blackboard help resources is available at, https://cer.jhu.edu/tools-and-tech/blackboard

FAQ

These are the most frequently asked questions for teaching during a campus closure.

(Click each question to reveal information about that topic.)

You can email all the students in your class using the following options.  

All Homewood courses enroll students in a Blackboard site (http://blackboard.jhu.edu/). 

  1. Course sites are not visible to students by default. Faculty can make them available by following these instructions:
    https://uis.jhu.edu/wp-content/uploads/2019/04/BB_Make_Course_Available.pdf
  2. Upload files (PDFs, PowerPoint Files, documents): https://uis.jhu.edu/wp-content/uploads/2019/04/Adding_Content_SP9.pdf 
  3. Post course announcements in Blackboard: https://uis.jhu.edu/wp-content/uploads/2019/04/Announcements_SP9.pdf 
  4. Additional Instructions for the most popular Blackboard tasks: https://uis.jhu.edu/blackboard/ 

You can add a teaching assistant, additional faculty (if you get sick), or staff to your course site:

https://uis.jhu.edu/wp-content/uploads/2019/05/BB_AddTA.pdf

Panopto is a lecture-capture and cloud-hosting service available to Homewood faculty. You can use it to record lectures on your laptop - video or audio-only - synced with PowerPoint slides or screen captures.   Panopto creates a machine-generated transcript that can be edited if required to meet student accommodations.   Please note including video of the lecturer is nice, but not required unless you are conducting a demonstration.  CER  can provide a web camera if campus is open, but consider recording audio-only lectures if needed.  

To facilitate synchronous (real-time) discussions, faculty can use Zoom,  a cloud-hosted, online collaboration platform enabling real-time communication to support course delivery, trainings, meetings, open houses/webinars, office hours, remote support, and ad-hoc collaborations. 

  • KSAS faculty:
    • Request a licensed Zoom account by emailing KSAS IT at ksaszoom@jhu.edu.
    • You will then receive activation instructions.
    • KSAS faculty will login to zoom.us with their JHU email and a password they create.
  • WSE faculty:
  • Peabody faculty: 
  • All Grad and Undergrad students:
    • All students who are teaching courses or assisting faculty can sign up for a Zoom "licensed" account to meet with students remotely at https://jhubluejays.zoom.us/

More information about Zoom found here: https://cer.jhu.edu/tools-and-tech/zoom

NOTE: After signing in, if you notice that you have a "Basic" account instead of a "Licensed" account listed in your Profile, please sign out, close your browser and Zoom application (if it's running), then sign in again using the method listed above according to your affilliation.  Students do not need licensed Zoom accounts to join Zoom meetings. If students want to host their own meetings (any student), they can obatain a licesnsed account here: https://jhubluejays.zoom.us

The following is a helpful document you can edit and share with your students about the use of Zoom for class:
https://cer.jhu.edu/files/ZOOM-what-to-communicate-to-students.docx

To facilitate asynchronously discussions (not live), faculty can choose from the following discussion tools.  

You can have students conduct discussions or work on assignments together in smaller groups within your class. Here are two options to consider:

  1. One option is to create “breakout rooms” within a Zoom meeting. 
  2. Another option is to have students chat via text, voice, or video call in Microsoft Teams. 

The following video tutorials were developed by the WSE Center for Learning Design staff who have extensive experience helping fauclty teach online.

Instructors Teaching Online (Blackboard course site)

"Instructors Teaching Online" is a self-paced online orientation for faculty who are new to online teaching that was developed by the WSE Center for Learning Design. This orientation provides a broad introduction to teaching online, including:

  1. comparing face-to-face and online teaching,
  2. typical schedule and structure of an online course,
  3. effectively facilitate an online course,
  4. discussing online presence,
  5. time management strategies,
  6. and suggestions for feedback and grading.

Faculty can self-enroll following these steps:

  1. Navigate to Blackboard (blackboard.jhu.edu)
  2. Click the Community tab
  3. Search for Instructors Teaching Online course in Organization Search
  4. Click Enroll

You may want to reconsider the structure of your assessments if students cannot meet for an extended period.   

Additional strategies and suggestions can be found here, https://cer.jhu.edu/teaching/assessing-students-remotely

Email and Blackboard are not setup to facilitate sharing large files. The limit on email attachments is 25MB, and the total file size for each Blackboard course is 2GB. If you need to share large files with your class, consider the following options.

  • Media files (audio or video recordings) should be shared with Panopto
  • All other types of files can be shared with OneDrive: https://cer.jhu.edu/tools-and-tech/onedrive. All faculty and students have access to 5 Terabytes of data storage on One Drive. You can upload large files to OneDrive, create a link, and then share that link with your students on Blackboard.

Many applications available in the computer classrooms can also be accessed from http://my.jh.edu (choose Cloud --> My Cloud from the menu on the left) or from the KSAS remote application server.  These include Stata IC, SPSS, Aspen, ERDAS Imagine, ENVI and IDL.  Contact  a Krieger IT staff (https://krieger.jhu.edu/it/contact/) for access to the KSAS remote applications.  

Teaching labs and design courses remotely will require modified approaches, but can be done.  Please consult the Conducting Design and Lab Courses Remotely page for resources and help available.   

Many university resources are restricted to the campus network, which means you need to use the virtual private network (VPN) application to connect to them. You can download the VPN software from the JHU Portal (http://my.jhu.edu : Choose VPN--> Install VPN from menu on the left.) Instructions and a frequently access question (F.A.Q.) list is provided.

When you log in to the VPN software, you will be asked for your JHED username and password. You will then be asked for a code provided by the AZURE Authenticator software.  Instructions for installing the AZURE Authenticator software are available at https://it.johnshopkins.edu/services/directoryservices/jhea/AzureMFA/AzureLoginMFA.
 

Send requests to reserves@jhu.edu. Staff will make course material (articles, e-books) available from a link in your Blackboard site.  Additional information about how the library can help faculty and students is available at https://www.library.jhu.edu/library-services/distance-learning-support/.

If you choose to post your own readings and films:

At the end of the course, please remove all pdfs and weblinks you added.

The Student Disability Services team created a page with common questions answered.  You can also contact the office directly at studentdisabilityservices@jhu.edu.

 

Training

NOTE: All upcoming trainings for KSAS and WSE faculty is part of a coordinated effort by the CER for Fall 2020 Preparations. For a complete list of upcoming training sessions, please visit our Fall 2020 Preparation page

All in-person training has been cancelled due to social distancing recommendations and the closure of the MSE library. Faculty can attend online training on the topics/times listed below. Additionally, 1:1 or group training requests can be scheduled via remote appointments only by emailing cerweb@jhu.edu.

Tools recommended during closure

  • Blackboard
  • Sharing content and facilitating communication with students
  • Panopto
  • Hosting for recorded lectures and video content
  • Zoom
  • Video conferencing, presentations, and webinars
  • Gradescope
  • Grading platform to hasten the grading process
  • OneDrive
  • Securely share documents with colleagues
  • Microsoft Teams
  • Online team collaboration and discussion
  • Respondus
  • Remote Proctoring Software for Blackboard Tests
(Rev. date: October 01, 2020 - 5:09pm)